How to Move to Usage-Based Pricing with Salesforce Revenue Cloud

May 30, 2024

Understand the backend IT challenges of shifting to usage-based billing, and how DigitalRoute and Salesforce ease the transition.

Andreas Zartmann
Reading Time: 6 minutes


Business transactions stand on the edge of a fundamental shift. From using construction machinery to accessing the cloud, customers don’t want to invest upfront to own things, but instead pay only for what they use.

And organizations that take advantage of this are reaping the benefits: out of the nine public companies with the best net revenue retention, seven of them have a usage-based model. Growth accelerates too.

But this is no simple undertaking. The demand of usage-based pricing puts huge pressure on legacy IT stacks, giving them a challenge they weren’t built to tackle. But this technology, which supports the entire quote-to-cash process, is a vital component of an organization’s operations. Take a layman’s approach to operating on it and you risk causing serious damage.

This blog post summarizes a webinar about usage-based billing I recently joined Mike Aaron, Senior Director of Salesforce Revenue Cloud, and Sean Tayce, CTO at Navint. We discussed how to approach the shift and the technical ins-and-outs of using your existing Salesforce stack to adopt this model. The webinar is available on demand, so you can catch up with the conversation, or read on for some highlights.

I also share a use case about the benefits of DigitalRoute and Salesforce.

Laying the Foundations with a Data-First Approach

There’s only one starting point when it comes to making this change: data.

Organizations cause major challenges when they only address data at the application level. They have data entering and exiting their apps, without ensuring that data is clean, accurate and attributed to the right customers.

And because of the sheer volume, variety and velocity of data required to make usage-based pricing work, organizations now need the benefits of automation. Trying to process data for revenue manually simply isn’t fast, efficient or accurate enough.

The Risks of Using Dirty Data When Billing for Usage

For a usage-based model, data, in essence, is revenue. So the issues of not focusing on the data as a first port of call can’t be overstated.

Of course, you’ve heard all this doom-and-gloom before: follow the model and use the correct technology, otherwise you risk disaster.

But dirty or incomplete data can lead to revenue leaking out of your organization like a thumb-tacked tire.


Simply put, you face:

Revenue Leakage

You can’t track exactly what your customers use, meaning you lose revenue, often without even knowing it.

Inaccurate Invoicing

You can’t risk using estimates when it comes to billing. So if your data isn’t accurate, customers and partners alike will give you short thrift.

Poor Customer Experiences

Customers who pay for usage have the right to see exactly what they’ve used and how much it’s going to cost them – whenever they ask for it.

Connecting Sales and Finance to Provide True Oversight

During the webinar, Sean from Navint made the crucial point that, for many businesses, the sales and finance functions are two separate entities. Sales drives the organization forward and finance keeps the organization running.

If this silo isn’t addressed, it can turn into a serious issue.

Usage-based models need a far more joined-up approach. From the minute a customer onboards to the moment they’re billed, there needs to be a clear pipeline of both communication and data between teams and their respective technologies.

To offer flexible and reactive usage models, Sean highly recommends unifying sales and finance teams, along with their respective applications.

Leveraging Usage Data to Improve Services

Another key point of our discussion was the oft-overlooked benefit of using your usage data to inform strategy, not just for better billing. As Mike from Salesforce states, it’s looking at the way your customers are using your services.

By combining expert analysis with smart technology platforms, you can see what your customers are using, in which quantities and when – which means you can offer exactly what your customers want. Then, you can use this information to drive and shape everything from customer service to product development.

Ultimately, usage data is the holy grail for customer feedback.

How to Reduce Revenue Leakage with DigitalRoute

Take Advantage of Existing Partnerships

For many companies, facing up to these data issues may seem too difficult to overcome. After all, a patchwork of financial and business technologies make up the average enterprise.

But here’s where partnerships are so crucial.

Our Usage Data Platform – purpose-built for capturing, cleaning, assigning and tracking usage data for revenue – complements existing technology stacks. It enables the quote-to-cash process and sits within the tech stack – powering it rather than replacing it.

Through our partnership with Salesforce, existing Salesforce Revenue Cloud customers can access and easily integrate the Usage Data Platform to capture usage data and directly feed it into their Revenue Cloud implementation.

Use Case of DigitalRoute with Salesforce

The Customer

A company that provides the world’s leading investment banks, private equity firms, law firms and corporations with tools to simplify, streamline and accelerate the due diligence process, helping them close more deals, faster.


The Challenge

The company needed to ensure that its Salesforce billing system could handle the complex data processing required when billing for consumption. The company’s product catalogue was also complex, including offers based on usage, single use and monthly use.


The Solution

DigitalRoute was brought by Salesforce because of it’s business rules engine that can be used to automate processes that are not natively supported by other platforms. DigitalRoute now provides robust and flexible capabilities based on business rules for collecting and enhancing metered usage from the company’s applications running on the Azure cloud.


The Benefits

With Salesforce and DigitalRoute, the company is able to achieve their business growth goals. Their systems and processes can now scale as they grow. They have gone from 75% to 90% automation on processes that run on MongoDB, and they can adjust business rules as needed.

Reviews of DigitalRoute on Salesforce App Exchange

Below are some of our reviews from Salesforce AppExchange.

A Must for Usage-Based Pricing Models

I would highly recommend DR’s Usage Data Platform in tandem with Salesforce CPQ and Billing Packages. If your business model incorporates usage data of any kind, the benefits of a professional usage platform such as this are huge. In our implementation at Panasonic, the revenue leakage from misused, duplicated, or usage data not able to be attributed to a Customer was substantial and solved with Digital Routes Usage Data Platform. What makes it even better is how easily it integrated with Salesforce CPQ and Billing. To top it off, DR’s heavy experience both technically and as a leader in telecom billing made it a no brainer for our implementation. Highly Recommend!

Mike Blake



Before working with DigitalRoute, we kept having challenges from the end customer for interfacing with many different systems and managing how data usage was reported. Usage Data Platform’s flexibility helped us adapt to changing business models and have enabled us to reduce Time-to-Market, interfacing with new services. DigitalRoute is our best partner in all industries to help companies spearhead usage data monetisation and identify areas important to our business such as revenue leakage and data inaccuracies.

Jingwan Kim

KNC Solution

DRs UDP platform Ultra Fast| Reliable | Scalable | Robust | Easy to Integrate

DigitalRoute’s UDP platform is a solid product, we have been using the product for a very long time to process very high volume traffic in real time. We have experienced that the platform is best in class with respect to scalability, robustness and integration. The Platform is super easy to build almost any use case for B2B and B2C models and provides most of the core functionalities out of the box as an agent for most of the integration use cases which provides a complete freedom to truly focus on actual customer business use-case. Platform is also very flexible as it provides the ability to integrate your own specific business model using its DTK option. Highly Recommend …!!!

Vivek Jaiswal


Partnership Opportunities with DigitalRoute

Beyond Salesforce, DigitalRoute partners with leading technology and consultancy companies to bring usage-data management for consumption models to leading enterprises. You can read more about partnership opportunities here.

Andreas Zartmann

Andreas Zartmann

CEO @ DigitalRoute

Andreas has extensive hands-on executive experience in software and technology companies – from start-ups to large, publicly traded companies.

He originally joined DigitalRoute in 2012 as CFO, and in 2017 he was appointed as the CEO to spearhead the next phase of the company’s growth. As CEO, Andreas has led the rapid growth of DigitalRoute, as businesses across industries switch from selling products to selling usage-based services, supported by DigitalRoute’s Usage Data Platform. For more than 20 years, the platform has enabled businesses to track and orchestrate usage data, turning raw data into new revenue streams.

Prior to DigitalRoute, Andreas held key executive roles as CFO at various information technology and telecom companies, as well as in investment banking and management consulting. He holds a master’s degree in business administration from Linköping University, Sweden.

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